Checkinatwork daily site control: assign and verify responsibility

On Belgian sites that fall within the Checkinatwork rules, presence registration is an operational control, not an end-of-week timesheet task. Belgian Social Security explains that registration must occur daily before work starts and that the sending party and person doing the work share responsibility for making sure it happened.

Confirm whether the site is in scope

Link the workplace to the relevant declaration of works and keep the identifying information available to the site team. Do not decide scope from memory or from the size of one subcontract alone. The official Checkinatwork guidance describes the applicable workplace threshold and registration channels.

Record who confirmed the requirement and where the current workplace reference is held.

Name the daily registration route

Decide who registers employees, subcontractors and self-employed workers, and through which approved channel. Provide the required access or registration means. A contract clause saying “subcontractor responsible” is not enough if nobody verifies the result.

Define a backup for absence, device failure or access problems. Keep the official emergency procedure available rather than inventing an informal workaround.

Check before work begins

Use the day plan or expected-attendance list to identify who should be present. Confirm registration before each person starts. New arrivals, replacements and late changes need the same control as the original crew.

The site lead should be able to see whether an exception is open without collecting screenshots in private chats.

Record exceptions without rewriting history

When a registration is missing or incorrect, note the person, site, time discovered and corrective action. Preserve the evidence returned by the official service. Do not alter a planning or time record to make it look as if the registration had already occurred.

Escalate repeated problems to the contractor or subcontractor responsible for the process.

Keep compliance and payroll separate

Presence registration, working time and project hours serve different purposes. A Checkinatwork confirmation does not by itself validate payable hours or project costing. Reconcile the systems, but keep each control's meaning clear.

Audit a sample of changing days

Review days with replacements, late arrivals or multiple subcontractors because routine days rarely expose process gaps. Compare the expected list, official registration evidence and actual site record. Correct the workflow where responsibility was unclear, while preserving the original evidence and the time at which an exception was discovered.

See how Enfin organises site and crew information, and read the guide for foreign contractors working on Belgian sites.